2020 OFFICIAL RULES
AWARD OVERVIEW The NASCAR Foundation is excited to honor one outstanding champion for children for his or her commitment to children with The NASCAR Foundation’s 2020 Betty Jane France Humanitarian Award (the “Award”). The Award will be presented in the fall of 2020.
- ELIGIBILITY: The Award winner will be selected from a pool of nominees, which is first narrowed to four (4) Award finalists. Individuals must be nominated by a friend, family member or nonprofit organization. NO SELF-NOMINATIONS WILL BE ACCEPTED.
To be eligible, an applicant must be, at the time the application is submitted: (i) sixteen (16) years of age or older, and (ii) a legal resident of the United States of America. Applicants under the age of 18 will need to have a guardian co-sign any required agreements. Each applicant must demonstrate that he/she has made a significant impact on the lives of children through volunteerism or charitable work during the last five (5) years and is an avid NASCAR fan. For this Award, “volunteerism” is defined as voluntary action in service to others and the community. Individuals who receive compensation (financial or other) to perform charitable work volunteering, fundraising, etc. for their chosen charity are ineligible for the Award. Employees of National Association for Stock Car Auto Racing, LLC (“NASCAR”), The NASCAR Foundation, NASCAR Enterprises, LLC, International Motor Sports Association, LLC, or any of their subsidiaries or affiliated companies are ineligible for the Award.
Applicants agree to attend and participate in all events or activities associated with the Award as requested by The NASCAR Foundation, which may include meeting with or speaking to media. Reasonable accommodations will be made if necessary.
Previous finalists and corresponding participating charities for the Award cannot compete for the Award for a period of five (5) years from the year selected as an Award finalist or participating charity. Winners of the Award and the charities they represent are not eligible to apply for the Award again.
- AWARD FINALISTS SELECTION:
(a) NOMINATION PROCESS: Nominations for the Award will be accepted in accordance with a two-part process consisting of an “Official Preliminary Nomination” and an “Official Phase Two Nomination.”
(i) Official Preliminary Nomination: Each eligible applicant must be nominated by friends, family members or a nonprofit organization. No self-nominations will be accepted. Each preliminary nomination application will be individually evaluated in accordance with the criteria below. Those nominees whose applications are accepted during the preliminary nomination process and who score favorably on a preliminary review of the applicable criteria will move on to the Phase Two Nomination. The Preliminary Nomination selection process will commence on Monday, January 27, 2020 and continue through Friday, February 21, 2020. Nominations must be submitted via email to email@example.com by midnight ET on February 21, 2020 or postmarked February 21, 2020.
(ii) Official Phase Two Nomination: Applications selected to move forward during the Preliminary Nomination process will receive an Official Phase Two Nomination Form, inviting applicants to provide an in-depth explanation of their nominee and the accomplishments and positive impact that nominee has made in the lives of children. The Phase Two Nominations that are submitted will be evaluated independently to determine whether they will advance to the next phase of the Award finalists selection process, which is Phase Two – Selection.
During this two-part process, Applicants will be judged on the following criteria:
- Enthusiasm and passion for the sport of NASCAR through excitement for all areas of the sport – from attending races to supporting their favorite drivers;
- Impact of the applicant’s volunteer service on the mission of the organization;
- Expected impact of The NASCAR Foundation’s donation to the applicant’s benefiting children’s charity;
- Continuing the legacy of Betty Jane France by exhibiting the same compassion toward all children, especially those in need; and
- Overall story of the applicant’s involvement with its benefiting charity
(b) SELECTION OF AWARD FINALISTS: Selected Official Phase Two Nomination forms, as determined by The NASCAR Foundation in its discretion, will be reviewed and ranked by an independent committee of business professionals and community leaders, in accordance with the criteria set forth above, and forwarded to The NASCAR Foundation’s Board of Directors for selection of the four Award finalists. Award finalists will be publicly announced in October 2020 at a specific time and location to be later decided upon in the sole discretion of The NASCAR Foundation.
(c) FAN VOTING PERIOD: Once the Award finalists are announced, voting will be opened to eligible members of the public to vote for their choice amongst the four (4) Award finalists chosen by The NASCAR Foundation’s Board of Directors through an online campaign (“Award Vote”), resulting in a single Award winner.
(i) Eligibility: The online voting for the 2020 Award is open to individuals who are legal residents of the fifty United States and the District of Columbia during the time of voting.
(ii) Voting Period: The online voting period will begin at 12:00 P.M. ET on or around October 11, 2020, and end at 12:00 P.M. ET. on or around November 4, 2020 (“Voting Period”). The Voting Period maybe slightly modified as determined in the reasonable discretion of The NASCAR Foundation.
(iii) How to Vote: During the Voting Period, voters will visit NASCARfoundation.org (“Website”) to learn more about each of the four (4) finalists for the Award. To cast a vote for an Award finalist, voters will select the ‘vote’ button for the finalist of their choice. Voters may only submit one (1) vote per method per day. Entries generated by script, macro or other automated means may be void in the sole discretion of The NASCAR Foundation. The use of multiple e-mail addresses, name variations, or other methods to create additional votes by a single individual during any one-day period is prohibited and may result in disqualification of the vote from the Award Vote in the sole discretion of The NASCAR Foundation. After casting a vote, voters may be able to share their vote selection on their Facebook page or Twitter, which will also include a link to the Website.
Votes will be verified by an official vote count performed by NASCAR Digital Media, LLC. The winner of the Award is scheduled to be announced in the fall of 2020, with the specific day and location of the Award presentation to be determined at a later date, and in the sole discretion of The NASCAR Foundation. The NASCAR Foundation reserves the right to adjust the date, time and location of the Award winner announcement as the schedule may be required.
- AWARDS: Of the four (4) selected Award finalists for the Award, three (3) of the finalists and the one (1) winner chosen by the Award Vote will receive prizes as follows:
(a) One (1) Award winner will receive:
(i) A $100,000 donation from The NASCAR Foundation to the children’s charity affiliated with the Award winner’s original nomination for the Award. Said charity must be a registered, public, 501(c)(3) tax-exempt organization within the United States.
(b) Three (3) Award Finalists will each receive:
(i) A $25,000 donation from The NASCAR Foundation to the Award finalist’s designated children’s charity. Said charity must be a registered, public, 501(c)(3) tax-exempt organization in the United States.
- CONDUCT AND DECISIONS
All applicants agree to be bound by the decisions of The NASCAR Foundation, its board of directors and an independent accounting firm designated by The NASCAR Foundation to oversee The Award process. The NASCAR Foundation reserves the right, at its sole discretion, to disqualify any applicant who violates any rule, gains unfair advantage in participating in the Award process, obtains winner status using fraudulent means or who engages (or is unable to control an official guest of the applicant from engaging) in any misconduct or behavior unbecoming of the positive, charitable nature and spirit of the Award or The NASCAR Foundation, including but not limited to any offensive, disruptive, harassing or threatening behavior at any time during the Award process. The NASCAR Foundation will interpret these rules and resolve any disputes, conflicting claims or ambiguities concerning the rules or the Award process in its sole discretion. The NASCAR Foundation’s decisions concerning such disputes shall be final. If the conduct or outcome of the Award process is affected by human error, any mechanical malfunctions or failures of any kind, intentional interference or any event beyond the control of The NASCAR Foundation, The NASCAR Foundation reserves the right to terminate this Award, or make such other decisions regarding the outcome as The NASCAR Foundation deems appropriate. All such decisions made by The NASCAR Foundation are final. The NASCAR Foundation may waive any of these rules in its sole discretion. Any attempt by an applicant or any other individual to deliberately circumvent, disrupt, damage or undermine the legitimate operation of this Award shall be subject to all applicable criminal and civil laws. Should such an attempt be made, The NASCAR Foundation reserves the right to seek civil legal recourse and/or criminal prosecution and/or damages from any such person to the fullest extent permitted by law.
This Award process is governed by, and these Official Rules will be construed and interpreted pursuant to, applicable federal, state and local laws and regulations. All federal, state and local taxes, and all income and any other taxes, fees and surcharges will be the sole responsibility of the Award winner and the Award finalists. The Award winner and Award finalists further agree, except where prohibited by law, to grant The NASCAR Foundation and those acting pursuant to The NASCAR Foundation’s authority, the right to use and publish their respective names, applicable photographs, likenesses, video and audio online and in print, or any other media, in connection with this Award process.
- CONDITIONS AND LIMITATIONS OF LIABILITY
By participating in this Award process and/or accepting the Award, each applicant agrees: (1) to release, discharge and hold harmless The NASCAR Foundation, NASCAR, Inc., each of their parent, subsidiaries, limited liability and affiliated companies, advertising and promotion agencies, and each of their respective employees, shareholders, officers, directors, agents, members, successors and assigns (collectively, the “Released Parties”) from liability of any kind or nature for any loss, claims, damages, or injuries of any kind resulting in whole or in part, directly or indirectly from applicant’s participation in this award process or from the acceptance and use/misuse of any prize; (2) to abide by, and be bound by these Official Rules and the decisions of The NASCAR Foundation relating to participation in this Award process, selection of winners and awarding of prizes, which shall be final. By entering this Award process, all applicants grant permission to use respective applicant’s name, other identifying information, city and state of residence, photographs, video as well as the names, likenesses and images of representative applicants for advertising, promotional and other purposes in any and all media now known or hereafter devised, worldwide, in perpetuity, without further compensation, notification or permission from applicants without prior notice, approval or inspection, and to execute specific consent to such use if asked to do so, unless prohibited by law. The Released Parties are not responsible for: (i) lost, late, incomplete, stolen, misdirected, or undeliverable nominations; (ii) any and all actions, claims, injury, loss or damage (whether due to negligence or otherwise) to person(s), including death or property damage, arising in any manner, directly or indirectly, in whole or in part from participation in this Award process, or any award-related activity, and/or acceptance, possession, misuse or use of a prize. Upon selection as an Award finalist, each Award finalist and their respective charities shall be required to enter into separate marketing and promotional agreement as directed by The NASCAR Foundation.